Elegancia Group Doha Job Vacancy for Administration Supervisor in Qatar

Job Summary

Responsible for providing the overall and general day-to-day functions and activities of general office administration. Plans and organizes administrative support activities and supervises assigned administrative support staff

Job Responsibilities 1

Manages office administration and ensures the smooth and effective overall operations of the office.

Ensures to compile data, prepare error-free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.

Monitors and evaluates the efficiency and effectiveness of service delivery methods and

procedures; recommend, within organization policy
Job Responsibilities 2

Manages confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents.

Assigns work, provides direction to staff and ensures that assigned tasks are completed.

Ensures to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.

Performs a variety of administrative duties such as drafting and typing routine correspondence, arranging meetings and taking minutes.

Receives and screens visitors and telephone calls, providing information and handling issues that often require sensitivity and use of sound, independent judgment.

Ensures to record, monitor and maintain all documents for effective filing and business continuity at all times.

Maintains highly presentable work area and organizing ability coupled with business based analytical sense to maximize output of self and supervisor at all times.

Produces ad hoc reports from databases as required by the immediate superior by identifying and organizing the required information, compiling data, designing format, and printing reports.

Additional Responsibilities 3

Job Knowledge & Skills

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Total    9 year(s) On Job      3 year(s) GCC     2 year(s)

Competencies

Education