TMF Group Qatar Job Vacancy for Junior Public Relations Officer in Qatar

Duties and Responsibilities 

• Visit Authority to gather information about the detailed administrative steps and guidance and organize complete documentation for company set up.
• Perform tax registration and tax card application.
• Organize periodic renewal of company documents (Commercial Registration, Establishment Card, Trade License and Tax Card).
• Drafting of standard minutes of AGM (template available), coordination with the client for signature and submission to the Authority.
• Drafting of various letters as may be required by the Authority.
• Execute annual return filing, annual checklist, employee checklist and UBO declaration.
• Assist client with the Authority portal online filing of annual financials.
• Client entity’s Health Check – to liaise with authorities to ensure company compliance to local laws and regulations.
• To process local amendments in coordination with the authorities.
• Support clients related to customs duties.
• Process all type visas, employment, labor card, business and family and continue in residence permit process on time. Examine and ensure completeness of employee’s documents relating to working in Qatar.
• Prepare all documents/correspondence to various government offices in professional manner. Ensure and coordinate medical, fingerprint, and visa/Qatar ID (QID)/Residence Permit (RP) of employees.
• Follow up and ensure the timely renewal of Official Records: visas/RP/QID, passport, computer/signatory card, Commercial Registration, Trade License, etc.
• Keep records/filing of personnel for visas, labor cards, and other important documents. Filing of company documents.
• Oversee the issues in Immigration such as resident permit applications, RP renewals, transfer of sponsorship, medical examinations schedules, driving licenses, health card, and work permits of employees
• Liaise with government authorities on labor and immigration rules and provide updates to HR Manager of changes as appropriate – changes in Qatar Legislation and Current Affairs, Qatar Labor Law, and Qatar Immigration Procedures and Policies
• Prepare fund request and liaise to client; coordinate with Team on the availability of fund and acknowledge this to client.
• Support the client and the team for bank errands, utility payments and procurement of office supplies if needed and arranging documents to be dispatched.
• Support the client and the team for document translations and attestations.
• Support the team in providing accurate details of works completed for billing.
• Maintain absolute confidentiality of records.
• Updates job knowledge by participating in educational opportunities/training/LMS

Key competencies

• Be organized
• Deadline-oriented person with the ability to work under pressure.
• Ability to prioritize and manage personal workload
• Excellent time management and organizational skills
• Strives to meet service delivery standards.
• Able to respond to client needs in a timely and professional manner.
• Excellent communication skills with the ability to build good working relations at all levels, communicate clearly and act with courtesy.
• Be a team player
• Be trustworthy, considerate, and live the TMF values
• Understands personal development areas and is driven to ‘bridge’ gaps

Job Specific Requirements

• Bachelor’s Degree holder with legal centric course or additional Diploma
• At least 1-3 yrs. relevant experience gained from a local firm or multinational company in relevant field
• Self-motivated, well-organized, hardworking, a strong sense of responsibility with positive working attitude
• Good command of written and spoken Arabic and English